Doing Business With Us
A straightforward process for public agencies and private businesses alike. From request to delivery, every step is documented and every order closes out with the paperwork your organization requires.
Send the Requirement
Submit an RFQ, item list, or specification — by email, through the website, or through your procurement system.
Receive the Quote
Quotes are typically returned within one to two business days with accurate lead times, and remain valid for thirty days.
Issue the Purchase Order
Purchase orders are accepted directly or through your procurement system. Order acknowledgment confirms items, pricing, and delivery schedule.
Delivery & Close-Out
Orders deliver with packing slips and signed proof of delivery, followed by invoicing on your terms.
Terms at a Glance
Vendor Documents
Documentation buyers request most often, available with any quote or on request.
Capability Statement
One-page overview of supply categories, registrations, identifiers, and past performance. Download the PDF.
W-9, Insurance & Certifications
W-9, certificates of insurance, debarment certifications, and agency-required compliance forms — request by email and they are returned the same business day.
Frequently Asked Questions
Who do you supply?
Public and private buyers alike — government agencies, housing authorities, schools, and transit operators on one side; general contractors, property managers, and building-maintenance companies on the other. Orders run from single-item replacements to recurring storeroom programs and large project supply.
Is there a minimum order?
No. We fulfill single-item replacement purchases and bulk storeroom orders alike.
What is your service area?
Two-day delivery across all five boroughs of New York City, with metro-area delivery to Long Island and Westchester County.
Can you source to specification or provide approved equals?
Yes. We source exact-match replacements where required and propose approved equals with supporting documentation where substitution is permitted, including compatible equivalents for discontinued OEM items.
What are your payment terms?
Net-30 from the date of invoice is standard. Purchase-order terms govern where a client’s terms differ.
What compliance documentation do you provide?
W-9, certificates of insurance, debarment certifications, and the forms your organization requires — provided with quotes or on request.
How do we add New York Empire Trades to a bidder or vendor list?
Email info@newyorkempiretrades.com with your organization and the categories you buy. Our identifiers: UEI CPCYS45PHN63 · CAGE 9PLS8 · DUNS 009808289.