Last Updated: March 31, 2026
1. General. These Terms and Conditions ("Terms") govern all transactions, quotes, orders, and services provided by New York Empire Trades Inc. ("Company," "we," "us") to any client, customer, agency, or entity ("Client," "you"). By engaging the Company for any product, service, or procurement activity, you agree to be bound by these Terms in their entirety.
2. Quotes & Pricing. All quotes provided by the Company are valid for thirty (30) calendar days from the date of issuance unless otherwise stated in writing. Pricing is subject to change based on supplier availability, material costs, and market conditions. Quotes do not constitute a binding agreement until a purchase order or written authorization is received and acknowledged by the Company.
3. Orders & Acceptance. All orders are subject to acceptance by the Company. The Company reserves the right to decline any order at its sole discretion. Orders are considered confirmed upon issuance of a written order acknowledgment or commencement of fulfillment activities.
4. Payment Terms. Unless otherwise agreed in writing, payment is due net thirty (30) days from the date of invoice. Past due balances are subject to a late fee of 1.5% per month or the maximum rate permitted by law, whichever is less. The Client is responsible for all costs of collection, including reasonable attorney's fees, in the event of non-payment.
5. Delivery & Risk of Loss. Delivery dates are estimates only and are not guaranteed. The Company shall not be liable for any delays caused by circumstances beyond its reasonable control, including but not limited to supplier delays, transportation disruptions, acts of God, or government actions. Title and risk of loss transfer to the Client upon delivery to the designated shipping address or upon pickup by the Client or its agent.
6. Returns & Cancellations. Returns are accepted within fifteen (15) days of delivery, subject to a restocking fee of up to 25%, and only for products in original, unused condition with original packaging. Custom, special-order, and non-stock items are non-returnable. Cancellations of confirmed orders may be subject to cancellation fees to cover costs already incurred by the Company.
7. Warranty. Products supplied by the Company carry the manufacturer's warranty only. The Company makes no additional warranties, express or implied, including but not limited to any implied warranties of merchantability or fitness for a particular purpose. The Company's liability for any defective product shall not exceed the original purchase price of the product.
8. Limitation of Liability. In no event shall the Company be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, revenue, data, or business opportunity, arising out of or related to any transaction, product, or service, regardless of the theory of liability. The Company's total aggregate liability shall not exceed the total amount paid by the Client for the specific transaction giving rise to the claim.
9. Indemnification. The Client agrees to indemnify, defend, and hold harmless the Company, its officers, directors, employees, and agents from and against any and all claims, liabilities, damages, losses, and expenses, including reasonable attorney's fees, arising out of or in connection with the Client's use of any product or service, breach of these Terms, or violation of any applicable law or regulation.
10. Force Majeure. The Company shall not be liable for any failure or delay in performance resulting from causes beyond its reasonable control, including but not limited to natural disasters, pandemics, government orders, labor disputes, supply chain disruptions, acts of terrorism, or utility failures.
11. Governing Law & Dispute Resolution. These Terms shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict of law principles. Any dispute arising under or in connection with these Terms shall be resolved exclusively in the state or federal courts located in Queens County, New York. The parties consent to the personal jurisdiction of such courts.
12. Confidentiality. Any proprietary information, pricing, or business data exchanged between the parties in connection with any transaction shall be treated as confidential and shall not be disclosed to any third party without the prior written consent of the disclosing party, except as required by law.
13. Compliance. The Company operates in compliance with all applicable federal, state, and local laws, including but not limited to procurement regulations, labor laws, anti-discrimination laws, and workplace safety standards. Clients engaged in government procurement acknowledge that all transactions are subject to applicable government contracting rules and regulations.
14. Severability. If any provision of these Terms is held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
15. Entire Agreement. These Terms, together with any applicable quote, purchase order, or written agreement, constitute the entire agreement between the parties and supersede all prior or contemporaneous oral or written representations, agreements, or understandings. No modification of these Terms shall be effective unless made in writing and signed by an authorized representative of the Company.
16. Contact. For questions regarding these Terms, contact us at info@newyorkempiretrades.com or (917) 565-0972.